Tips for Managing Multiple Companies in QuickBooks

Are you looking for assistance with setting up multiple companies in QuickBooks? In this article, we will walk you through the process of adding or set up multiple companies to the same QuickBooks account.

When you select “yes” during the process, there will be no negative effects on QuickBooks. However, you must select a folder in which to save your file. QuickBooks defaults to an Intuit folder, which is typically located in the My Documents folder on a PC. The options available for business types are Sole Proprietor, Partnership, LLC, Corporation, S Corporation, and Non-Profit.

For most businesses, there will already be transactions that have occurred before setting up QuickBooks. Fortunately, QuickBooks is a user-friendly accounting software that is widely used by individuals and businesses all around the world. The software’s simple interface and straightforward directions make accounting an easy and enjoyable process.

Set Up Multiple Companies in QuickBooks

To set up multiple companies in QuickBooks, you must first select the Pro and Premier options for creating a company file. This is one of the most critical steps in setting up a new company. QuickBooks will automatically select various accounts based on the industry that you chose earlier. However, you can deselect or select any account that you choose.

  • You must also set up the mapping of the file column related to the QuickBooks field.
  • The Income Tax Form Used box at the bottom of that window lists the tax form for your company type.
  • Some product-based industries will also create estimates.
  • If your business is just starting, you will not need to enter beginning balances or historical data.
  • If you have worked with an accountant to set up your company, they might provide you with a QuickBooks company file that is already configured for your business. This will allow you to hit the ground running.
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Starting from Scratch

To create a new company file, you have two options. First, if you selected the Detailed Start option, you will need to enter all the detailed information required to get started. Starting from scratch isn’t easy, but it’s worth the effort, as it can help prevent future data corruption issues and eventual data loss.

Can I have 2 companies in QuickBooks Online?

You can have multiple companies under the same QuickBooks Online account. Each company file is its own paid subscription, but you can access them all with the same sign-in info, which can make managing everything more efficient.

When you select a business type, QuickBooks assigns the corresponding tax form to your company file. The Income Tax Form Used box at the bottom of that window lists the tax form for your company type. The Express Start option is the quickest way to get started, as it only requires the minimum amount of information.

However, if you are looking for any help or want to speak with an expert, then you can contact our executives by doing live chat or booking an appointment and discussing your issue directly with our QuickBooks support team. We are a group of certified QuickBooks ProAdvisors, who work round the clock to provide the best possible services to you across the globe.

Creating a Company File in QuickBooks Pro

To set up services you sell, select the Service option, or to create products you sell, select the Non-inventory part option and click Continue. Fill in the necessary details, follow the on-screen instructions, and accept the license agreement. In your browser, go to, choose your country, and navigate to the QuickBooks Online website specific to your region. Our top priority is protecting your privacy, and we are strongly opposed to phishing, spam, and malware.

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In conclusion, setting up multiple company files in QuickBooks requires careful attention to detail and following the necessary steps to get started. With the right approach, however, QuickBooks can be a valuable asset to your business, providing a user-friendly and efficient way to manage your accounting needs.

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